Last modified Apr 21, 2014 3:30 p.m.
What are groups?
Groups are a community of online groups for people to join with common interests. A group homepage is provided with tools to post files, links, news, announcements, a calendar, e-mail group members and more. Groups are accessed by clicking on the Groups icon in the top right side of your screen. Groups can be public or restricted to select membership. Groups are usually “joined” by individuals who become members. However, group members can be added individually to restricted groups by the group leader, if needed. New groups must be requested by submitting the online form and need to be activated by the group administrator. The person who creates the group is the group leader. Management of the group homepage can be shared by more than one person if the group leader sets up permissions accordingly.
Are there different types of groups?
There are three types of groups:
Public groups: Public groups are open for anyone to join.
Restricted groups: Membership in restricted groups is subject to certain limitations. For example, to access a group home page for a club or res hall floor, a user must first be a member of that organization.
Hidden groups: Hidden groups are not displayed in the group category index and do not have a guest view page. Hidden groups are typically used to publish and discuss sensitive information that should not be available even as a restricted group.
Sub-Groups: A smaller group within a larger, or parent, group. May be used for subcommittees, study groups, etc. Sub-groups have the same communication tools as the parent group.
Are conferences like those currently in BUBBS being phased out or dissolved?
Yes and no. Since BUBBS/FirstClass will soon no longer exist, conferences will soon no longer exist within BUBBS; they are being moved to my.Biola and will be known as ‘groups’ rather than ‘folders’ or ‘conferences.’ We will probably phase out most of the existing ‘conferences’ that are not related to student organizations (AS, SMU, clubs, etc.), academics, or Res Life (floor folders). But based on student input, we’ll then be creating new interest and discussion ‘groups’… so many of those ‘conferences’ could reappear.
Where can I learn more about the group tools?
See our Video Tutorials!
How do I request a group?
Faculty/Staff: Select the Groups icon in the upper right corner of the my.Biola screen, then select the Request Group tab. Your request will be sent to the my.Biola Steering Committee for approval (faculty groups are automatically approved). As soon as your request has been reviewed, you will receive an email notification.
Students: Res hall floors (and the Commuter Life office) will have groups created for them automatically; these do not need to be requested.
Student clubs or organizations that are officially sanctioned by A.S. will have groups created for them automatically; these do not have to be requested.
Other student group requests (interest groups, discussion groups, etc.) will be sent to the my.Biola Steering Committee for consideration. Select the Groups icon in the upper right corner of the my.Biola screen, then select the Request Group tab. Please provide as much information as possible.
How will I know when my group has been activated?
All group requests go through a request queue. You will receive e-mail notification when your group has been activated. Please be aware that if you create a “restricted” group, you will need to activate all members into the group. This means you need to check the “members” link under the Configuration tools regularly. Public group membership is automatic and does not require activation.
How do I join a group?
Select the Groups icon in the upper right corner of the my.Biola screen, then select the Groups Index tab to browse the list of available on-line groups and request membership. Your request will be forwarded to the designated group leader for approval.
Are there any limitations to files I upload to course or group homepages?
- A total of 250 MB is available for upload of files and photos for each group.
- Maximum file size for files uploaded to the file sharing area of group homepages is 40 MB. All file types are supported.
- Maximum file size of photos for upload to group homepages is 2 MB. Both gif and jpg files are supported.
I uploaded a file for my group, but some members cannot download it. Why is this happening?
Some web browsers cannot access filenames that have spaces in them. When uploading files for your group, ensure that the filenames do not contain spaces. For example, to make a file named “topics to discuss.doc” available to everyone, it should be stored with a filename of topics_to_discuss.doc.