Academic Affairs Division Section 7.4 Dept: Provost's Office Revised: February 22nd, 2007

The Academic Affairs division of the University is led by the Provost, who has organized the line officers into working groups by task and interest areas, including the Council of Instructional Deans and the Provost Academic Council.  These groups serve to 1) foster the exchange of significant information and provide a forum for clarification of that information and 2) advise the Provost in academic matters that are beyond the scope of a single division in the academic area.  These administrative councils do not serve as voting, decision-making bodies for operations.  Rather, authority and responsibility are delegated to line officers, and the primary role of the councils is to facilitate consultation and communication.

Council of Instructional Deans (CID)

The Deans of the Instructional Schools and Divisions, the Dean of Academic Records and Institutional Research, the Dean of Student Development, the Dean of Fine Arts and Communication, and the Provost meet to discuss issues, policies and programs directly associated with the curricular and co-curricular mission of the University.  The line officers include:

Vice Provost for Undergraduate Education

The Vice Provost for Undergraduate Education reports to the Provost and is charged with leadership and management for all aspects of the undergraduate programs of the university.  The three division deans of the School of Arts and Sciences report to the Vice Provost for Undergraduate Education and act as the administrative leadership team of the school.  The Vice Provost for Undergraduate Education leads the undergraduate chairs/coordinators and works closely with the Undergraduate Curriculum Committee and the Faculty Personnel Committee of the School of Arts and Sciences.

Vice Provost for Faculty Development and University Assessment

The Vice Provost for Faculty Development and University Assessment reports to the Provost and provides leadership and management for faculty development, assessment, summer school, interterm and instructional technology.  In addition, the Vice Provost for Faculty Development and University Assessment will assist in the development and implementation of distance learning programs and provide oversight for internal grants and human subject research.

Deans of the Instructional Schools and Divisions

Biola University is comprised of seven instructional schools:  the School of Arts and Sciences, Crowell School of Business, the School of Education, Talbot School of Theology, Rosemead School of Psychology, the School of Intercultural Studies and The School of Professional Studies.  The School of Arts and Sciences is divided into three divisions:  Humanities, Sciences, and Fine Arts and Communication.  The schools and divisions are administered by deans who report to the Vice Provost for Undergraduate Education or the Provost, and oversee the academic programs and personnel of their respective area.  Each dean is charged with the fulfillment of all responsibilities delegated for the management of the specific school or division, consistent with the objectives of the University.

The staff and line administrative structure within each of the instructional schools and divisions is determined by each dean, with approval of the Vice Provost for Undergraduate Education or Provost, in accordance with the specific composition and needs of that school.  These may include such officers as associate dean and department chairpersons.

Dean of Student Development

The Dean of Student Development reports to the Provost and is the chief student development officer for the institution.  He/she is administratively accountable for all the student services and programs within the Student Development Department.  These general responsibilities include leadership in planning, organizing, budgeting, staffing and evaluating the areas and personnel he/she supervises, which include the Associate Dean for Student Development, Associate Dean for Residence Life, the Safety Director, the Director and Associate Directors for Career and Learning Assistance, the Director of Student Transitions and the International Student Advisor.

Dean of Academic Records and Institutional Research

The Dean of Academic Records and Institutional Research reports to the Provost and is responsible for registration, enrollment data reporting and verification of all students, programs and schools of the University.  Various duties of the position include:  1) supervising the custody, control, validation, maintenance, certification, copying and security of all student records of the University; 2) authorizing all student graduations; 3) approving all transfer credit and transfer agreements with other institutions; 4) establishing the academic calendar; 5) supervising the preparation of the curriculum content of the University Catalog; 6) providing timely reporting of institutional data to state, federal, accrediting and other agencies as required; and 7) conducting a regular program of institutional assessment and research.

In addition to these line responsibilities, the Dean of Academic Records and Institutional Research serves the Provost as Secretary to the Council of Instructional Deans, and the Academic Council.

Provost’s Administrative Council (PAC)

The members of the CID, the Director of Enrollment Management, the Dean of Library and Media Services; meet together to discuss broad issues and programs of curricular and co-curricular concern which transcend the boundary between classroom instruction and support services.  Administrative issues, goals, proposals and policies impacting the broadest concerns in academic affairs are discussed in this forum.  The PAC is not, however, a decision making body with legislative authority.  Each member of the PAC is a line officer responsible for a specific area and decisions are made in terms of line responsibilities.  The PAC does serve, however, to provide broadest consultation and communication for the Provost and line officers reporting to the Provost office.

Dean of Library and Media Services

The Dean of Library and Media Services reports to the Provost and provides leadership and management of all aspects of the university library.  The Dean will work closely with the Graduate Studies Committee and other academic deans to ensure appropriate depth, breadth, quality and accessibility to the university collection.

Director of Enrollment Management

The responsibilities of the Director include supervision of admissions, financial aid, and retention staff, programs and services.  The Director reports to the V. P. for Advancement, and serves on the PAC in a coordinating role with academic deans and directors.

All-University Faculty Committees

In accordance with the well-established principles of shared governance in academic institutions, faculty members are participants in the overall work of the institution, both through the regular administrative channels of the separate schools and through the university faculty committee structure.  The general purpose of the faculty committee structure is to facilitate areas in which group faculty expertise is significant, including but not limited to the areas of curricular and professional personnel matters.  These committees are not administrative bodies, but administrative officers are often dependent upon committee recommendations in meeting their administrative responsibilities.  Committee decisions should be in the form of recommendations to the appropriate administrative officers, except where resultant or follow-up actions are delegated by the administrator to the committee or to its chairperson.  When an administrative decision is contrary to a committee recommendation, the administrator is expected to report that fact and the reason for it to the committee.

Each committee member is expected to seek an overall perspective in matters that come before the committee, and not to consider himself or herself merely as a representative of some particular sub-constituency.

Each standing committee should have a reasonably broad area of involvement.  Ad hoc committees are appointed only when the specific items of interest are not appropriate for assigning to any of the standing committees.

The election and/or appointment processes should be designed with an effective balance between continuity and turnover of membership.  In general, a turnover of one-fourth or so each year is appropriate for most standing committees.  Membership on faculty committees need not be limited to regular instructional faculty members within the constituent units.  For example, students may be included as appropriate, as may also administrative personnel and instructional persons from other units within the institution.

The listing that follows consists of all-university standing committees of the faculty.  This list does not include ad hoc committees, faculty committees within an instructional school, or committees that may include some faculty members but which are not primarily faculty committees.

Aesthetics Committee

The Aesthetics Committee consists of a group of faculty and staff who focus upon the aesthetic qualities/presentations of academic and public facilities.  They work closely with Facilities Planning to assure that the university buildings reflect a creative, thoughtful, Christian atmosphere.

The Aesthetics Committee reports to the Vice Provost for Undergraduate Education.

Epsilon Kappa Epsilon Committee

The Epsilon Kappa Epsilon committee acts as the solicitor and selector of those students who are eligible for membership in this noted honor society.  They are also responsible for coordinating the induction ceremonies where the accomplishments of the students are formally recognized.

The Epsilon Kappa Epsilon committee reports to the Vice Provost for Undergraduate Education.


Faculty Research and Development Committee

Serves in advisory and promotional roles in the encouragement of scholarly involvement and productivity of the faculty.

Recommends awards of faculty grants for research and professional development to the Provost for funding by the University.

Consists of one or more members from each school appointed by the Provost on the recommendation of the School Deans.

Reports through its chairperson to the Vice Provost for Faculty Development and University Assessment.

General Education Council

The General Education Council provides leadership and oversight for all aspects of the general education program for the undergraduate curriculum.  Course approval and assessment are of particular importance to the General Education Council as stated in the Philosophy of General Education.

The General Education Council reports to the Vice Provost for Undergraduate Education.

Graduate Studies Committee

Serves in an advisory role with respect to graduate degree programs and curricula, including broad institutional policies concerning graduate standards, the regular review of existing graduate programs, and the establishment of new graduate programs.

Consists of one or more members from each school appointed by the Provost on the recommendation of the School Deans.

Reports to the Provost.

Protection of Human Rights in Research Committee

Serves in the review and approval stages to insure the protection of the rights of all human subjects and is involved in research projects carried out by Biola faculty, staff or students, and to insure that research meets standards required by governmental agencies.

Consists of members appointed by the Provost.

Reports to the Vice Provost for Faculty Development and University Assessment.

Provost’s Liability Advisory Council

The Provost’s Liability Advisory Council has as its primary responsibility the oversight for existing and potential liability to the university in curricular and co-curricular areas.  The members routinely address issues of concern and draft policies, procedures and guidelines for institutional protection and individual direction.

The Provost’s Liability Advisory Council reports to the Provost.

Town Hall Steering Committee

The Town Hall Steering Committee consists of elected representatives from the academic schools and from within the Special Appointment faculty.  Their responsibilities and terms of service are stipulated in the Town Hall Charter.  The Town Hall Steering Committee works closely with the Provost and other academic leaders to create agendas that have purpose and relevance for the regularly scheduled meetings.

They provide a vital link between the faculty and the administration on key issues of importance, while maintaining the necessary vehicles for communication and feedback.

Undergraduate Chairs/Coordinators

This group of faculty/administrators represents all undergraduate departments that offer majors and degrees.  They represent the front line of communication between faculty and administration and conduct business that is vital to curricular and co-curricular programming.  They routinely interact with campus-wide departments to improve efficiency and effectiveness of teaching, scholarship and service.

The Undergraduate Chairs/Coordinators reports to the Vice Provost for Undergraduate Education.

Undergraduate Studies and Curriculum Committee

Serves as the overall faculty review and recommending group on all undergraduate curricular matters; evaluates the stated goals of the University's undergraduate education, evaluates the curriculum as it relates to these goals; pursues a continuing study of the general education program; prepares recommendations on the establishment, modifies and deletes majors; evaluates course changes submitted by departments.

Consists of members appointed by the Provost on the recommendation of the Vice Provost for Undergraduate Education; includes at least one member from each of the Schools, with the majority from the School of Arts and Sciences; may include student members.

Reports to the Vice Provost for Undergraduate Education.

University Chapel Board

The members of the University Chapel Board work closely with the Chaplain’s Office and the Student Chapel Board to plan the university undergraduate chapels.  This includes regular participation in the chapels and routine assessment of speakers and programs.

The University Chapel Board reports to the Dean of Student Development.

University Personnel Committee

Serves as the elected faculty governing body with reference to policies in the faculty handbook, and faculty personnel matters.  The UPC shares with the Provost approval authority for promotions and for all policy changes to the Faculty Handbook.  The UPC delegates authority to the various faculty personnel committees for promotion within ranks of assistant and associate professor.  The UPC and the Provost also make recommendations to the President regarding appointments with tenure that are approved by the Board of Trustees.

Membership on the UPC is determined by elections that take place in the individual schools during the last six weeks of the spring term.  Newly elected members begin their tenure in the fall term immediately following the election.  Membership is limited to tenured faculty who have obtained the rank of Associate Professor.  The term of membership is three years, limited to two consecutive terms, and terms are staggered to assure continuity in the membership and expertise of the committee.  The number of representatives on the UPC is based on the formula assigning one from each of the following areas:

SAS/Humanities 1
SAS/Science 1
SAS/Fine Arts & Communication 1
Talbot School of Theology 1
Rosemead School of Psychology 1
School of Intercultural Studies 1
School of Business 1

The total elected membership of the UPC shall be 7.  In addition to the 7 regularly elected members of the committee, the Provost and the elected chair of the UPC shall have the option of appointing an additional member to assure appropriate representation of faculty in reference to diversity considerations.  This position need not be filled every year, but only under those circumstances when the Provost and the elected chair deem that an appointment to enhance diversity is warranted.

Reports to the Provost.

Writing Competency Steering Committee

Coordinates the writing competency examination process for all undergraduate majors.

Consists of members appointed by the Provost on the recommendation of the deans of the School of Arts and Sciences; includes at least one member from each of the Schools, with the majority from the School of Arts and Sciences; may include student members.

Reports to the Vice Provost for Undergraduate Education.

All University Faculty and Staff Committees

Public Events Board

Serves in the planning, coordination, and presentation of enriching programs in support of the academic and cultural life of the University.

Consists of members appointed by the Provost on the recommendation of the Director of University Relations; may include student members.

Reports to the Provost.

Diversity Leadership Committee

Serves in an evaluative and advisory capacity in the broad areas of ethnic and cultural concerns throughout all aspects of the university and its programs; examines the biblical and the contemporary bases for such concerns, and the relationships between the two; maintains review of present status of these factors and makes recommendations for changes in areas which may include, but are not limited to, curricular offerings, faculty and staff awareness, sensitivity and effectiveness, recruitment and retention of students, faculty and staff, and social life of the campus.

Consists of faculty and administrative personnel appointed by the Provost on the recommendation of the school deans and Associate Provost of Diversity Leadership.

Reports to the Provost.

Undergraduate Admissions Advisory Committee

This faculty committee supports the undergraduate admissions efforts in a variety of ways.  Activities include consultation and participation in University Day, telephone campaigns, and working with on-campus guests.  Another important responsibility is to review and make decisions on 50-70 borderline (academically) applications each year.  In these ways, the faculty plays an important role in shaping the character of the incoming freshman class.             

Reports to the Senior Director of Enrollment Management.

University Fringe Benefits Committee

The Fringe Benefits Committee reviews the major fringe benefits provided by the university to its full-time employees.  Recommendations are developed for modification of existing benefit programs such as medical insurance, tuition waiver and the retirement plan, and for the addition of new employee benefits.  Committee membership, representative of the campus, includes instructional faculty, administrative staff and support staff.  

The committee reports to the Vice President of University Services.